REGISTRATION

*Concessions are available to anyone who is in possession of or receiving the following – carers payment or allowance, disability support pension, aged pension, health care card, student card.
One ticket per card holder.
Proof of eligibility for relevant concessions will be required. 

Cancellations must be notified in writing to the Conference Managers register.apac@arinex.com.au.

Registration
Cancellations before Wednesday 13 August 2025 will incur a A$150.00 cancellation fee.
Cancellations from Thursday 14 August 2025 to Wednesday 1 October 2025 will incur a 50% cancellation fee.
Cancellations on or after Thursday 2 October 2025 will receive no refund.

Social Functions
Payments are non-refundable as at Thursday 2 October 2025.

The program is correct at the time of publishing.  The organisers reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference and/or its content at their sole discretion.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

 Why do we wish you to provide your information?

We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
2. In the Delegate List published for the Conference;
3. May also be provided to organisers of future occurrences of this Conference;
4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

• The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

• You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
• You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link

Registration fees do not include insurance.  It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice.  The policy should include:

• Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
• Loss of international/domestic air fares through cancellation for any reason,
• Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
• Failure to utilise tours or pre booked arrangements due to airline delay,
• Force Majeure or any other reason,
• Medical expenses (including sickness and accident cover),
• Loss or damage to personal property,
• Additional expenses and repatriation should travel arrangements have to be altered,
• Medical expenses.

The Conference Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

The Organiser and Host/s of the APAC 2025 (the “Event”) reserve the right to remove from the venue/event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour.  Such removal does not constitute a right to refund of any fees paid. 

International delegates can request for an official Welcome Letter from the Conference Managers to assist with their VISA Applications after paying for their Conference registration. Please forward a copy of your registration confirmation email and receipt to the Conference Managers at register.apac25@arinex.com.au and request for a Welcome Letter.

Please note that the above must be provided otherwise your request will be denied. 

For Visa information please download the following information factsheet from the Australian Immigration Office. To apply for your Visa, click here.